On - Senior Specialist – Payroll - Shanghai

Team for Career Site

Talent

In short

We are seeking a Senior Specialist Payroll who could proceed and manage the end-to-end payroll cycle across Mainland China, Hongkong, Macau, Taiwan (flexibility to cover additional APAC countries in the future or to reassign the current regions as business needs evolve)

Your mission

Process and manage the end-to-end payroll cycle in Mainland China, Hongkong, Macau, Taiwan (flexibility to cover additional APAC countries in the future or to reassign the current regions as business needs evolve) , ensuring accuracy and compliance with relevant regulations:

– Preparation of payroll input for your external vendors, including regular pay, overtime, bonuses, benefit in kind and applicable deductions
– Reviewing the payroll drafts provided by the external vendors, ensuring payroll accuracy in alignment with local payroll regulations
– Managing different payroll schedules incl. Retail and ensuring timely salary payments and payslip distribution
– Delivering month-end payroll reports to the finance team, reconcile payroll accounts and resolve any discrepancies identified together with Finance.

Responsible for enrolling our team members into local benefits, such as health insurance and pension schemes.

Address payroll-related inquiries and issues from employees and business leaders in a timely and professional manner.

Prepare by law mandatory payroll documents depending on the country specifics
Collaborate with Talent and Finance teams to ensure seamless integration between payroll, HR & Finance systems.

Own the country specific solution for data integration or data feed between On systems (Workday) and external payroll vendor.

Communication with authorities, insurances and other benefit providers in respective countries.

Collaboration with internal teams such as HR specialists, Business Partners and Total Rewards, to drive forward new initiatives.

Design the payroll process in your respective countries in alignment with internal SOX controls, and contribute to the continuous optimization and automation of existing payroll process and systems.

Set up of payroll operations in new markets/entities, in collaboration with regional lead, local HR Specialist and other internal On teams.

Conduct regular audits of payroll records to ensure accuracy and compliance
Responsible for our ESS (equity) and fringe benefits reporting through payroll
Ensure compliance with more complex employment setups, such as cross-border employment or relocation cases.

Eagerness to take over more payroll countries, as we open new markets.

Your story

– 4+ years work experience in payroll in Mainland China. Any other country is a plus
– Experience in payroll for Retail population for any of the countries of scope is a huge plus
– Excellent operational, legislative and best practice payroll knowledge in Mainland China
– Excellent stakeholder management, attention to detail, used to handling confidential data, and analytical approach
– Experience working with external payroll providers
– Experience in Workday would be an advantage
– Excellent excel skills
– Fluency in English and local language. Any other language is a plus

Meet the team

The Payroll team is the engine room of the employee experience at On, responsible for building and scaling the systems and data governance that underpin our global workforce. We ensure every team member has a seamless and compliant journey, from their first day to their last, enabling rapid growth through operational excellence. We operate with precision, speed, and a commitment to maintaining a positive, equitable culture where we start and finish as a team.