Amer Sports - Team Assistant – IT Operations & Infrastructure - Anywhere

B2B Contract | Up to 160 hours per month | Hybrid, Kraków

Amer Sports is seeking a proactive, highly organized Team Assistant to be the driving force behind smooth operations within our IT Operations & Infrastructure team. This role combines calendar mastery, event coordination, and operational support to ensure seamless communication and flawless execution across meetings, projects, and internal activities. If you thrive in dynamic environments, love keeping everything on track, and enjoy connecting people and processes, this is the role for you.

What you will be doing:

Internal Team Calendar Management

• Coordinate and maintain team calendars, schedule meetings and internal events, and proactively resolve scheduling conflicts.

Logistics & Internal Event Support

• Organise internal events, training sessions, workshops, and team activities.
• Coordinate logistics, including room bookings, materials, attendee lists, catering, and setup.

Communication & Content Coordination

• Prepare and update departmental presentations.
• Collect, curate, and structure content for departmental communications.
• Support and facilitate department meetings, including agenda preparation, content gathering, and follow-up actions.
• Ensure consistency and clarity in internal messaging.
• Create and distribute surveys, collect feedback, and support continuous improvement initiatives.

Travel Booking & Management

• Arrange travel itineraries, accommodation, and transport for the team.
• Manage travel approvals and expense documentation.
• Ensure compliance with travel policies and cost-effective planning.

Internal Social Media (Intranet, Viva Engage & MS Teams) Management

• Draft, schedule, and publish posts aligned with departmental objectives.
• Coordinate content contributions from team members.
• Monitor engagement and maintain an active and relevant departmental presence.

Back Office & General Administration

• Maintain documentation, filing systems, contact lists, and shared resources.
• Support procurement, invoice processing, and vendor coordination.
• Provide operational support to ensure smooth daily functioning.

Other Administrative Tasks

• Carry out additional administrative duties as required.
• Assist with ad-hoc requests from the manager and team.

What you need to succeed:

Experience

• 5+ years’ experience in admin, assistant, back-office, or project roles, with event planning and close collaboration with senior management.
• Project Management experience is useful but not mandatory.

Languages

• Fluent in English, spoken and written.

Technical Skills

• Proficiency with office tools (e.g., MS Office, Teams, SharePoint, calendar systems).
• Familiarity with internal communication tools (e.g., Microsoft Teams, Viva Engage) is an advantage.
• Strong organisational, planning, and multitasking abilities.
• Experience in content creation and meeting facilitation.

Soft Skills

• Good written and verbal communication skills.
• Ability to manage sensitive information with discretion.
• Attention to detail.
• Collaboration and support mindset. 
• High level of self-reliance with the ability to work in a team, as well as autonomously.
• You can work in teams with members from several nationalities and cultures.

What’s in it for you:

• Travel opportunities for organizing and attending global events.
• Team support and comprehensive onboarding.
• Company-provided equipment: laptop and phone.
• Work in an international environment with real impact on the organization.
• Direct collaboration with Vice Presidents and Directors.

Our Candidate-Centric Hiring Process:

At Amer Sports, we strive to make our hiring process seamless and engaging. Every CV is reviewed by real people, not AI, so your application receives the attention it deserves. Here’s what you can expect:

1. Phone Screening
2. Business Case
3. Interview
4. Feedback & Decision

Apply now!

Please submit your application exclusively via the application form. CVs sent by email will not be considered or processed.

If you have any questions or need clarification at any stage of the application process or during your journey with us, please don’t hesitate to reach out to talentacquisition@amersports.com. We’re here to provide you with the support and information you need to make your experience with Amer Sports as smooth and enjoyable as possible. Your success and satisfaction are our top priorities, and we’re always here to assist you!

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