Amer Sports - Executive Assistant - Helsinki

Hybrid, Helsinki

As an Executive Assistant, you will be a trusted partner to the Group General Counsel and the Group Legal Leadership team, helping turn priorities into action. By managing projects, coordinating key activities, and supporting daily operations, you’ll enable the team to focus on advancing the company’s initiatives while working closely with senior leaders across the business.

What you will be doing:

• Manage the calendar of the Group General Counsel, including making appointments and prioritizing sensitive matters.
• Support the Group General Counsel in the preparation of presentations.
• Track and manage expenses and travel arrangements for the Group General Counsel.
• Coordinate team meetings and workshops, and document key decisions by taking notes in meetings as needed.
• Support legal document management as needed.
• Proactively make suggestions to improve current processes; lead and execute solutions to optimize organizational procedures, ensuring efficiency and increased productivity.
• Work closely with the Group Paralegal and support effective communication.
• Build connections across the organization and act as a liaison among stakeholder groups, ensuring effective communication.
• Support and contribute to the Group Legal Leadership’s day-to-day activities.
• Handle sensitive and confidential financial, legal, and institutional information with professionalism and discretion.
• Participate in the development of Group Legal functions and related project work as needed.

What you need to succeed:

• Bachelor’s degree in Business Administration or a related field; additional relevant experience may be considered in lieu of a degree.
• 3–5+ years of experience in an executive support, coordination, or project management role, ideally in a dynamic, international environment or law firm.
• Highly organized and comfortable managing multiple high-priority items simultaneously, with the ability to balance big-picture thinking and strong attention to detail.
• Technically savvy, with strong proficiency in MS Office and web-based tools, and comfortable adapting to new systems and technologies.
• Fluent in Finnish and English, both written and spoken, with excellent communication skills and the ability to explain complex matters clearly and consistently.
• Agile, flexible, and resilient, with the ability to thrive in a fast-paced environment across multiple time zones and deal with ambiguity.
• Strong collaborator with a genuine interest in building networks and relationships across a global organization, while also being comfortable working behind the scenes.
• Business-oriented with a pragmatic, results-driven mindset, and the ability to think strategically while providing hands-on, tactical support.
• Strong emotional intelligence, independent problem-solving skills, and the ability to handle sensitive and confidential information with professionalism and discretion.
• Flexible to be present in the office as needed to support team members and guests.
• Eagerness to take ownership of projects and responsibilities, driving personal and professional growth.

What’s in it for you:

With us, you’ll inspire others to embrace the joy of sports while connecting with a global network of passionate individuals. We foster a dynamic and supportive culture that empowers you to innovate, grow professionally, and pursue your passion for both sports and the outdoors.

• Meaningful projects: Contribute to interesting projects with dedicated teams, making a real impact and driving positive change.
• World-leading brands: Engage with our iconic sport and outdoor brands that help people reconnect with themselves and nature.
• Shared passion for sports and the outdoors: Fuel your passion for sports and outdoor activities, inspired by our athletes, products, and the pride we take in our work.
• Compact teams, big impact: Experience the trust and responsibility that come with working in our team setup within a global company, where your contributions truly matter.
• Discounts on quality products: Benefit from compelling discounts on our own-brand products (including Arc’teryx, Salomon, Wilson, Atomic, Peak Performance, and more).
• Global collaboration: Collaborate with diverse teams from across the world, sharing perspectives and driving collective success.
• Active lifestyle: Embrace a healthy lifestyle with a wide range of sports opportunities and access to gym close by the office.

Our Candidate-Centric Hiring Process:

At Amer Sports, we strive to make our hiring process seamless and engaging. Every CV is reviewed by real people, not AI, so your application receives the attention it deserves. Here’s what you can expect:

1. CV Screening
2. Phone Screening
3. Teams-interview with HR Director and Paralegal 
4. On-site interview with Group Counsel
5. Feedback & Decision

Apply now!

Please submit your application exclusively via the application form. CVs sent by email will not be considered or processed.

If you have any questions or need clarification at any stage of the application process or during your journey with us, please don’t hesitate to reach out to [email protected] (HR). We’re here to provide you with the support and information you need to make your experience with Amer Sports as smooth and enjoyable as possible. Your success and satisfaction are our top priorities, and we’re always here to assist you!

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