Patagonia - Office Manager (f/m/d) - Amsterdam

Patagonia is an outdoor apparel company founded in 1973. At a time when all life on earth is under threat of extinction, we aim to use the resources we have—our business, our investments, our voice and our imagination—to influence changes needed to protect our planet. A registered B Corporation and founding member of 1% for the Planet, Patagonia is recognised internationally for its commitment to product quality and environmental activism, contributing over $145 million in grants and in-kind donations to thousands of grassroots environmental groups around the world.

Your role:

We are in business to save our home planet. You’ll be helping us achieve this by being responsible for the Amsterdam office management and operations, to provide the best on-site employee experience and foster a vibrant culture. As you join us, you will specifically be responsible for managing the office redesign project.

Main tasks:

• Manage all the office operations to ensure an organized, clean, and safe working environment for all.

• Arrange desks and seating plans and partner with the IT team to ensure all working spaces are equipped as they should.

• Ensure facilities are well equipped and effectively functioning while minimizing carbon footprint.

• Lead and manage office projects and coordinate stakeholders (design, construction etc.)

• Manage office expenses including vetting vendors and managing relations, and ensuring spending remains within budget.

• Monitor and manage health & safety procedures and training, including employees first aiders.

• Be the point of contact for and partner with the landlord and office building tenants on any facilities, health and safety, and infrastructures needs.

• Be responsible for the security of the office, being the security company’s point of contact.

• Manage office communications in partnership with Communications and People + Culture teams.

• Actively participate in the planning, support, and execution of internal events and initiatives with the Events Committee, the Enviro, Marketing, and People + Culture teams.

• Manage, support, and develop the Office Coordinator.

• Partner with Executive Assistant, Transparency group, and Finance team to manage and support employee travels and carbon footprint reporting.

• Identify opportunities for office operations and facilities improvements and drive implementation.

• Coordinate information to employee sports groups and support them in managing budget.

• Partner Transparency group, Enviro and Leadership teams, and Footprint Committee, to reach carbon neutrality for the office and deliver sustainability initiatives.

• Ensure administrative and clerical tasks are taken care of by Office Coordinator.

What we’re looking for:

• An interest saving our home planet and making a positive impact through your work

• Minimum 3 years of work experience as Office or Facilities Manager

• Experience in project management, preferably in office redesign, expansion, or move to hybrid / flexible working.

• Professional proficiency in Dutch and English.

• Strong affinity with Patagonia’s purpose.

• Strong organizational skills, including the ability to manage multiple priorities simultaneously while keeping attention to details.

• Proactive and efficiency-driven approach to problem-solving, with decision-making capability.

• Entrepreneurial and service-oriented mindset, with care for people’s experience.

• Strong communication and collaboration skills.

• Proficient with Microsoft Office (Outlook, Word, Excel, and Power Point).

• A love of the outdoors

It’s a plus if you also have the following:

• Experience in event management

• Experience in people management

• Knowledge of employee travel management

• Understanding of carbon footprint and reduction policies and schemes

Other important details:

• This is a full time position, based in Amsterdam

• We have a hybrid work model, working from home for maximum 3 days per week

• We strive to make unbiased decisions and to offer a great experience to every person who applies for a role at Patagonia. Our interviews include standardized questions that focus on the aspects that are important for success in the role. For some roles there will also be a practical assignment, where you can showcase your skills

To find out more about what we offer our employees click here: https://eu.patagonia.com/mt/en/what-we-offer/

At Patagonia, we commit to becoming an anti-racist company that leads by example. This means doing the work to be inclusive and equitable, across all aspects of our business.  

Every person who applies to join Patagonia receives equal employment opportunities, and we value a welcoming environment where each member of our EMEA team feels included, respected and empowered, regardless of their race, colour, religion, gender, gender identity or expression, sexual orientation, civil status, national origin, disability or age. 

At Patagonia, we strive to have inclusive representation within our organisation and embrace a diverse mix of talent to contribute to our culture. We actively seek applications from Black and People of Colour (BPOC) and other underrepresented groups.

As we are in business to save our home planet, we can only do this together.

Please make sure that your CV and cover letter are in English.

Disclaimer for recruitment agencies:

Thanks for your interest in supporting us for this role, but we don’t accept unsolicited CVs from recruitment agencies

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