Columbia Sportswear Company - Office Admin & Sales Support Specialist (Part-time) - , Finland

🔝 Reports to: Sales Manager Finland & Baltics

📑 Permanent contract, part-time (50%)

📍 Espoo (Helsinki), Finland

📆 Start date: at the earliest convenience

OUTGROWN YOUR OWN BACKYARD? COME PLAY IN OURS.

At Columbia Sportswear, we’re as passionate about the outdoors as you are. And while our gear is available worldwide, we’re proud to be based in the Pacific Northwest, where natural wonders are our playground.

Every product we make and every task we undertake is inspired by the famous words of our founder Gert Boyle: “It’s perfect. Now make it better.” As pioneers of relentless improvement, we are constantly evolving

Discover a world of diversity within our team of 800+ across 13 European countries, united by the common goal of elevating Columbia to the pinnacle of outdoor brands in Europe. Our omnichannel approach seamlessly integrates Columbia and Sorel brands' engaging in-store and online experiences.

ABOUT THE TEAM

Our Finland & Baltics Sales Team is a dynamic duo dedicated to growing Columbia's presence in the region through close partnerships with leading sports and outdoor retailers.

The team operates from our cozy office and showroom, located in Espoo, just outside Helsinki. The exact address is Keilaranta 11, 02150 Espoo, Finland.

ABOUT THE POSITION

As an integral part of the team, you’ll manage administrative and sales support tasks to help streamline daily and seasonal operations and foster team collaboration. Working closely with your colleagues and their clients, and connecting with international colleagues across Europe, you will play a key role in maintaining a well-functioning, efficient, and welcoming office environment.

This is a part-time role with a 50% workload (20 hours per week). While we’d ideally like someone available from Tuesday to Thursday, we’re happy to explore other arrangements that work best for the right candidate.

HOW YOU’LL MAKE THE DIFFERENCE

Office Administration

• Oversee daily office operations, including organizing supplies, managing post, and coordinating with external vendors.
• Act as the go-to person for office maintenance, resolving facility-related issues (e.g., liaising with the landlord or scheduling repairs).
• Assist with invoice processing, liaising with finance teams, and maintaining accurate administrative records.
• Book travel and accommodations for team members and visitors, ensuring a smooth experience.
• Maintain a welcoming and professional office environment, ready for both team and guest needs.

Sales Support

• Prepare and manage Excel-based data for customers' master data files and sales orders, ensuring accuracy and compatibility with internal systems.
• Assist the team in seasonal activities, such as unpacking and preparing product samples for showroom display or managing sample returns.
• Occasionally coordinate with customers to ensure timely delivery of digital content for their platforms.

YOU ARE

• A positive and approachable team player who enjoys working in a collaborative environment.
• Proactive, adaptable, and highly organized, thriving in a role where priorities can shift based on the season.
• Detail-oriented with a strong ability to juggle multiple tasks and stakeholders effectively.
• Customer-focused and solution-oriented, with a knack for creating a welcoming and professional atmosphere for visitors while proactively addressing their needs.

YOU HAVE

• Previous experience in administrative, office management, or sales support roles.
• Strong proficiency in Microsoft Office, particularly Excel, with familiarity with formulas like VLOOKUP and advanced data formatting.
• Fluent communication skills in both English and Finnish, written and spoken.
• An interest in the outdoor industry – a plus!

PERKS & BENEFITS

🎁 Significant discounts on Columbia and Sorel products

📚 Unlimited access to LinkedIn Learning

📖 A monthly Learning Hour for training, discovery and learning

👩‍🏫 Unlock your potential: access to in-house training courses (feedback, leadership, Insights®…)

🌈DEI initiatives to exchange and strengthen our involvement around these themes

ABOUT THE CULTURE

• At Columbia Sportswear, we value an inclusive and open culture that emphasizes the absence of barriers between team members. We are committed to fostering a sense of belonging by encouraging personal connections at all levels, which creates a cohesive and supportive work environment.
• Team members serve as ambassadors for our brand, finding motivation in being part of an organization dedicated to activities they are passionate about. This dedication reflects our commitment to building a team that takes pride in our products and values.
• We offer the opportunity to work for a US-based company within a multicultural environment, where your job has an impact across different countries.
• Our "Always Be Learning" culture of continuous learning enables our employees to identify and develop skills that will enable them to continue to grow within the company.
• "Unlock Your Potential" is the spirit that characterizes our vision of employees' development: to offer them opportunities to grow, in their job, in their team or even to change jobs completely. We grow our people to grow our business.

To learn more about us and our culture, visit our page on Welcome To The Jungle: https://bit.ly/49bl1i5

ABOUT THE HIRING PROCESS

1️⃣ Ready to unlock your potential at Columbia Sportswear Company? Apply now to help us connect active people with their passion! The hiring team will review your application in the following weeks.

2️⃣ If your application is selected: a 30-45mn introductory interview with our Talent Acquisition Team to talk about yourself, your motivations and the role

3️⃣ Online interview with the hiring manager and the Regional Director

4️⃣ On-site interview with the team and final call with HR

5️⃣ Your unique strengths align perfectly with our team: we are thrilled to extend you an offer!

#LI-LA1

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.